Billee Technologies, Inc.
Cloud Services Agreement
Last Modified: August 2025
This Cloud Services Agreement (this "Agreement") is a binding contract between you ("Customer," "you" or "your") and Billee Technologies, Inc. ("Provider," "we," or "us"). This Agreement governs your access to and use of the Cloud Services.
THIS AGREEMENT TAKES EFFECT AS OF THE EARLIER OF (i) THE DATE SET FORTH IN YOUR APPLICABLE ORDER FOR THE CLOUD SERVICES ON PROVIDER'S WEB-BASED PLATFORM ("Platform") OR (ii) WHEN YOU BEGIN ACCESSING OR USING THE CLOUD SERVICES ON PROVIDER'S PLATFORM (the "Effective Date"). BY EXECUTING AN APPLICABLE ORDER OR BY ACCESSING OR USING THE CLOUD SERVICES YOU (A) ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND THIS AGREEMENT; (B) REPRESENT AND WARRANT THAT YOU HAVE THE RIGHT, POWER, AND AUTHORITY TO ENTER INTO THIS AGREEMENT AND, IF ENTERING INTO THIS AGREEMENT FOR AN ORGANIZATION, THAT YOU HAVE THE LEGAL AUTHORITY TO BIND THAT ORGANIZATION; AND (C) ACCEPT THIS AGREEMENT AND AGREE THAT YOU ARE LEGALLY BOUND BY ITS TERMS.
NOW, THEREFORE, in consideration of the mutual covenants, terms, and conditions set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
1. Definitions.
(a) "Authorized Persons" means Provider's employees, contractors, agents, and auditors who have a need to know or otherwise access Personal Information to enable Provider to perform its obligations under this Agreement, and who are bound by confidentiality and other obligations sufficient to protect Personal Information in accordance with the terms and conditions of this Agreement.
(b) "Authorized User" means Customer and Customer's employees, consultants, authorized representatives, contractors, and agents (i) who are authorized by Customer to access and use the Cloud Services under the rights granted to Customer pursuant to this Agreement and (ii) for whom access to the Cloud Services has been purchased hereunder. The number of Authorized Users purchased under an Order cannot be decreased during the applicable subscription term.
(c) "Resident" means Customer's tenant who is under an active rental lease agreement with the Customer and its Property. Provider recognizes a valid Resident through the data received by the Property Management System API's, or an active rent roll delivered to the Provider directly by Customer. The Resident is the recipient of Utility Bills associated with the Services of the Provider on behalf of the Customer.
(d) "Cloud Services" means the services provided by Provider through its Platform. Customer's use of the Platform and its features and services are included in the Cloud Services under this Agreement. Specific details regarding the scope of features and services available to Customer are reflected in the Customer's Order, together with any transition, implementation, or other integration services.
(e) "Customer Data" means, other than Aggregated Statistics, information, data, and other content in any form or medium, that is submitted, posted, or otherwise transmitted by or on behalf of Customer or any other Authorized User through the Cloud Services.
(f) "Documentation" means Provider's user manuals, handbooks, and guides relating to the Cloud Services provided by Provider to Customer, either electronically or in hard copy form/end-user documentation, relating to the Cloud Services, including such resources available at https://www.billee.us.
(g) "Order" means the order entered into by the parties, which adopts and incorporates by reference the terms and conditions of this Agreement. Transactions performed under each applicable Order will be conducted in accordance with and subject to the terms and conditions of this Agreement.
(h) "Personal Information" means information that Customer provides or for which Customer provides access to Provider, or information which Provider creates or obtains on behalf of Customer, in accordance with this Agreement that: (i) directly or indirectly identifies an individual; or (ii) can be used to identify or authenticate an individual. Customer's business contact information is not by itself Personal Information.
(i) "Provider IP" means the Cloud Services, the Documentation, and all intellectual property provided to Customer or any other Authorized User in connection with the foregoing. For the avoidance of doubt, Provider IP includes Aggregated Statistics and any information, data, or other content derived from Provider's monitoring of Customer's access to or use of the Cloud Services, but does not include Customer Data.
(j) "Security Incident" means with respect to Personal Information, any act or omission that materially compromises the security, confidentiality, or integrity of Personal Information or the physical, technical, administrative, or organizational safeguards put in place by Provider, or by Customer should Provider have access to Customer's systems, that relate to the protection of the security, confidentiality, availability, or integrity of Personal Information.
(k) "Third-Party Products" means any products, content, services, information, websites, or other materials that are owned by third parties and are incorporated into or accessible through the Cloud Services.
(l) "Effective Date" means when services are launched in accordance with the Order Form Agreement.
(m) "Contract Signature Date" means when the contract for services is signed which initiates the implementation process for Services. Services must start no later than 90 days from the Contract Signature Date unless agreed to in writing via electronic communications by both the Customer and the Provider.
2. Access and Use.
(a) Provision of Access. Subject to and conditioned on your payment of Fees and compliance with all other terms and conditions of this Agreement (including each applicable Order), Provider hereby grants you a revocable, non-exclusive, non-transferable, non- sublicensable, limited right to access and use the Cloud Services during the term solely for your business operations by Authorized Users in accordance with the terms and conditions herein. Provider shall provide you the necessary passwords and access credentials to allow you to access the Cloud Services. Provider may from time to time in its discretion engage third parties to perform Services.
(b) Documentation License. Subject to the terms and conditions contained in this Agreement, Provider hereby grants you a non-exclusive, non-sublicensable, non-transferable license for Authorized Users to use the Documentation during the term solely for your internal business purposes in connection with use of the Cloud Services.
(c) Downloadable Software. Use of the Cloud Services may require or include use of downloadable software. Provider grants you a non-transferable, non-exclusive, non-assignable, limited right for Authorized Users to use downloadable software we provide as part of the Cloud Services. Any Third-Party Products that consist of downloadable software are subject to the terms of Section 3(e).
(d) Use Restrictions. You shall not, and shall not permit any Authorized Users to, use the Cloud Services, any software component of the Cloud Services, or Documentation for any purposes beyond the scope of the access granted in this Agreement. You shall not at any time, directly or indirectly, and shall not permit any Authorized Users to: (i) copy, modify, or create derivative works of the Cloud Services, any software component of the Cloud Services, or Documentation, in whole or in part; (ii) rent, lease, lend, sell, license, sublicense, assign, distribute, publish, transfer, or otherwise make available the Cloud Services or Documentation except as expressly permitted under this Agreement; (iii) reverse engineer, disassemble, decompile, decode, adapt, or otherwise attempt to derive or gain access to any software component of the Cloud Services, in whole or in part; (iv) remove any proprietary notices from the Cloud Services or Documentation; or (v) use the Cloud Services or Documentation in any manner or for any purpose that infringes, misappropriates, or otherwise violates any intellectual property right or other right of any person, or that violates any applicable law, regulation, or rule.
(e) Aggregated Statistics. Notwithstanding anything to the contrary in this Agreement, Provider may monitor Customer's use of the Cloud Services and collect and compile data and information related to Customer's use of the Cloud Services to be used by Provider in an aggregated and anonymized manner, including to compile statistical and performance information related to the provision and operation of the Cloud Services ("Aggregated Statistics"). As between Provider and Customer, all right, title, and interest in Aggregated Statistics, and all intellectual property rights therein, belong to and are retained solely by Provider. You acknowledge that Provider may compile Aggregated Statistics based on Customer Data input into the Cloud Services. You agree that Provider may (i) make Aggregated Statistics publicly available in compliance with applicable law, and (ii) use Aggregated Statistics to the extent and in the manner permitted under applicable law; provided that such Aggregated Statistics do not identify Customer or Customer's Confidential Information.
(f) Reservation of Rights. Provider reserves all rights not expressly granted to Customer in this Agreement. Except for the limited rights and licenses expressly granted under this Agreement, nothing in this Agreement grants, by implication, waiver, estoppel, or otherwise, to Customer or any third party, any intellectual property rights or other right, title, or interest in or to the Provider IP.
(g) Suspension. Notwithstanding anything to the contrary in this Agreement, Provider may suspend Customer's and any other Authorized User's access to any portion or all of the Cloud Services if: (i) Provider reasonably determines, in its sole discretion, that (A) Customer is purchasing, using or accessing the Website, Provider IP or Cloud Services for the purpose of building a competitive product or service or for any other purposes competitive with Provider; (B) there is a threat or attack on any of the Provider IP used by the Customer; (C) Customer's or any other Authorized User's use of the Provider IP disrupts or poses a security risk to the Provider IP or to any other customer or vendor of Provider; (D) Customer or any other Authorized User is using the Provider IP for fraudulent or illegal activities; (E) subject to applicable law, Customer has ceased to continue its business in the ordinary course, made an assignment for the benefit of creditors or similar disposition of its assets, or become the subject of any bankruptcy, reorganization, liquidation, dissolution, or similar proceeding; or (F) Provider's provision of the Cloud Services to Customer or any other Authorized User is prohibited by applicable law; (ii) any vendor of Provider has suspended or terminated Provider's access to or use of any third-party services or products required to enable Customer to access the Cloud Services; or (iii) in accordance with Section 5 (any such suspension described in subclause (i), (ii), or (iii), a "Service Suspension"). In accordance with Section 5, Provider shall use commercially reasonable efforts to provide written notice of any Service Suspension to Customer and to provide updates regarding resumption of access to the Cloud Services following any Service Suspension. Provider shall use commercially reasonable efforts to resume providing access to the Cloud Services as soon as reasonably possible after the event giving rise to the Cloud Services Suspension is cured. Provider will have no liability for any damage, liabilities, losses (including any loss of or profits), or any other consequences that Customer or any other Authorized User may incur as a result of a Service Suspension.
3. Customer Responsibilities.
(a) Acceptable Use. The Cloud Services may not be used for unlawful, fraudulent, offensive, or obscene activity, as further described and set forth in Provider's Terms of Use located at /terms-of-use/, as may be amended from time to time, which is incorporated herein by reference. You will comply with all terms and conditions of this Agreement, all applicable laws, rules, and regulations, and all guidelines, standards, and requirements that may be posted on /terms-of-use/ from time to time, including the content standards.
(b) Account Use. You are responsible and liable for all uses of the Cloud Services and Documentation resulting from access provided by you, directly or indirectly, whether such access or use is permitted by or in violation of this Agreement. Without limiting the generality of the foregoing, you are responsible for all acts and omissions of Authorized Users, and any act or omission by an Authorized User that would constitute a breach of this Agreement or violation of applicable law if taken by you will be deemed a breach of this Agreement by you. You shall use commercially reasonable efforts to make all Authorized Users aware of this Agreement's provisions as applicable to such Authorized User's use of the Cloud Services and shall cause Authorized Users to comply with such provisions. Customer shall, and shall cause all of its Authorized Users to, at all times during the term: (a) set up, maintain, and operate in good repair and in accordance with the manufacturer's specifications or requirements all Customer equipment, systems, software, utilities/power source (including broadband), or ancillary services, on or through which the Cloud Services are accessed or used; (b) provide Provider with such access to Customer's premises and Customer systems as is necessary for Provider to perform the Cloud Services with 24 hours advance notice; (c) respond to all Provider requests for information in a timely manner and otherwise provide all cooperation and assistance as Provider may reasonably request to enable Provider to exercise its rights and perform its obligations under and in connection with this Agreement; (d) obtain and maintain all necessary consents, authorizations, records, and approvals related to the Cloud Services (including related to data sharing, utility usage, resident information, payment authorization/collection/processing); (e) provide timely notices and updates to Provider and any applicable third parties (including residents, utility providers, or governmental authorities) related to the Cloud Services, such as required legal disclosures related to data collection, utility management, or payment processing; (f) comply with all applicable law related to Customer's business operations and the collection, processing, and transferring of data (such as utility information related to billing and collections); and (g) review and maintain compliance with the technical requirements communicated by Provider before commencing any task, functions, or other activities related to the Cloud Services.
(c) Customer Data. Provider acknowledges that, as between Provider and Customer, Customer owns all right, title, and interest, including all intellectual property rights, in and to the Customer Data. You hereby grant to Provider a non-exclusive, royalty-free, worldwide license to access, copy, reproduce, distribute, and otherwise use and display the Customer Data and perform all acts with respect to the Customer Data as may be necessary for Provider to provide the Cloud Services to you, and a non-exclusive, perpetual, irrevocable, royalty-free, worldwide license to access, copy, reproduce, distribute, modify, and otherwise use and display Customer Data incorporated within the Aggregated Statistics. You will ensure that Customer Data and any Authorized User's use of Customer Data will not violate any policy or terms referenced in or incorporated into this Agreement or any applicable law. You are solely responsible for the development, content, operation, maintenance, and use of Customer Data.
(d) Passwords and Access Credentials. You are responsible for keeping your passwords and access credentials associated with the Cloud Services confidential. You will not sell or transfer them to any other person or entity. You will promptly notify us about any unauthorized access to your passwords or access credentials.
(e) Third-Party Products. The Cloud Services may permit access to Third-Party Products. For purposes of this Agreement, such Third-Party Products are subject to their own terms and conditions presented to you for acceptance within the Cloud Services by website link or otherwise. If you do not agree to abide by the applicable terms for any such Third-Party Products, then you should not install, access, or use such Third-Party Products.
(f) Non-Solicitation. During the term and for one (1) years after, Customer shall not, and shall not assist any other person, entity, or organization to, directly or indirectly, recruit or solicit for employment or engagement as an independent contractor, customer or client, or any other arrangement similar to the transactions and services contemplated by this Agreement, any Person then or within the prior twelve months employed or engaged by Provider or involved in any respect with the Services or the performance of, or activities contemplated by, this Agreement. Notwithstanding the foregoing, nothing in this Section shall prevent Customer from hiring any person who responds to a general advertisement or solicitation not specifically directed at Provider's personnel, or who otherwise initiates contact with Customer on his or her own initiative without any direct or indirect solicitation by Customer.
(g) Non-Circumvention. During the term and for one (1) years after, the Customer shall not, directly or indirectly, except in collaboration with or with the prior express written consent of Provider: (i) enter into any transaction with any party introduced to the Customer by Provider similar to, in competition with, or which otherwise could have the effect of preventing Provider from receiving the full benefit of, the transactions contemplated by this Agreement; or (ii) solicit such party to enter into any such transaction or induce, solicit, procure, or otherwise encourage its agents or any other third party, or respond to any solicitation from any of the same, to enter into any such transaction.
4. Support and Service Levels.
(a) Customer Support and Cooperation. The access rights granted hereunder entitle Customer to the support services described on Customer's Order for the duration of the term under the Customer Order. Customer and Provider shall collaborate to resolve support service issues in a timely manner, which includes responding to communications and providing necessary documents, consents, authorizations, or other information reasonably requested by Provider. During the term or thereafter, Customer may purchase additional support services.
(b) Service Levels. Provider shall use commercially reasonable efforts to make the Cloud Services available in accordance with the service level targets set forth below and on the applicable Order Form ("Service Levels" or "SLAs"). Subject to the terms and conditions of this Agreement, Provider will use commercially reasonable efforts to make the Cloud Services Available at least ninety-nine and one half percent (99.5%) of the time as measured over the course of each calendar month during the term (each such calendar month, a "Service Period"), excluding unavailability as a result of any of the Exceptions described below in this Section 4.1 (the "Availability Requirement"). "Service Level Failure" means a material failure of the Cloud Services to meet the Availability Requirement. "Available" means the Cloud Services are available for access and use by Customer and its Authorized Users over the Internet and operating in material accordance with their specifications.
(c) Customer Failure. Provider is not responsible or liable for any delay or failure of performance, including with respect to a Service Level, caused in whole or materially in part by an Exception or Customer's delay in performing or failure to perform any of its obligations under this Agreement (a "Customer Failure").
(d) Service Level Exceptions. For purposes of calculating the Service Level, the following are "Exceptions", and Provider's performance obligations shall be considered excused if Customer or its Authorized Users ability to access or use the Services is due, in whole or in part, to any: (a) act or omission by Customer or any Authorized User, that does not strictly comply with this Agreement; (b) Customer Failure; (c) Customer's or its Authorized User's Internet connectivity; (d) Force Majeure Event; (e) failure, interruption, outage, or other problem with any software, hardware, system, network, facility, or other matter not supplied by Provider pursuant to this Agreement; (f) scheduled downtime; or (g) disabling, suspension, or termination of the Services.
5. Fees and Payment.
(a) Fees. You shall pay Provider the fees set forth below together with such fees described on Customer's applicable Order ("Fees") within thirty (30) days from the invoice date without offset or deduction in accordance with this Section 5. Provider may increase Fees for any applicable renewal term upon written notice to Customer delivered at least sixty (60) days prior to the commencement of such renewal term. Customer shall make all payments hereunder in US dollars on or before the due date.
(b) Utility Charges. Customer may elect in its Order to have Provider directly facilitate payments to the utility provider on Customer's behalf and, to the extent Customer elects this service, Customer shall establish an account with Provider for the purposes of making such payments to the utility provider on its behalf ("Utility Account Balance"). Customer shall ensure that such account is properly funded with adequate funds to cover the utility payments seven (7) business days prior to due date ("Advanced Utility Account Funds"). Upon prior notice to Customer and with approval by Customer, Provider may, in its sole discretion, pay any unpaid utility expenses of Customer's, in whole or in part, to prevent any disruptions to the Cloud Services related to Customer's failure or inability to pay the applicable utility provider ("Utility Account Balance"). PROVIDER'S PAYMENT OF SUCH UTILITY COVER CHARGE DOES NOT CONSTITUTE A WAIVER OR ASSUMPTION OF CUSTOMER'S OBLIGATIONS OR LIABILITIES RELATED TO ANY UTILITY PROVIDER, AND PROVIDER SHALL NOT BE LIABLE FOR ANY LOSSES, EXPENSES, OR PENALTIES OF ANY KIND RELATED TO CUSTOMER'S FAILURE OR INABILITY TO PROPERLY FUND THE ACCOUNT OR PAY ANY UTILITY PROVIDER. If Provider elects to pay such Utility Cover Charge on Customer's behalf, then in addition to its other payment obligations set forth herein, Customer shall reimburse Provider the full amount of such Utility Cover Charge and pay Provider a "Utility Account Balance Administration Fee" in an amount equal to: (i) ten percent (10%) of the Utility Cover Charge; or (ii) five hundred ($500) dollars, whichever is greater. To the extent Customer has delivered any security deposits or pre-paid amounts, Provider may apply such amounts towards any Utility Cover Charge or Utility Cover Charge Administration Fee. The parties intend the Utility Cover Charge Administration Fee to be commercially reasonable and just compensation to Provider, and not a penalty, for the exposure, costs, and burden on Provider for advancing such funds to Customer.
(c) Payment Due. If Customer fails to make any payment when due, without limiting Provider's other rights and remedies: (i) Provider may charge interest on the past due amount at the rate of 1.5% per month calculated daily and compounded monthly or, if lower, the highest rate permitted under applicable law; (ii) Customer shall reimburse Provider for all costs incurred by Provider in collecting any late payments or interest, including attorneys' fees, court costs, and collection agency fees; and (iii) if such failure continues for ten (10) days or more, Provider may suspend, in accordance with Section 2(g), Customer's and all other Authorized Users' access to any portion or all of the Cloud Services until such amounts (including all interest) are paid in full. If repeated failures occur then Provider may terminate the Agreement, in whole or in part, for cause upon written notice to Customer.
(d) Taxes. All Fees and other amounts payable by Customer under this Agreement are exclusive of taxes and similar assessments. Customer is responsible for all sales, use, and excise taxes, and any other similar taxes, duties, and charges of any kind imposed by any federal, state, or local governmental or regulatory authority on any amounts payable by Customer hereunder, other than any taxes imposed on Provider's income.
(e) Annual Subscription Auto-renewal Charges. CUSTOMER AGREES THAT ITS ANNUAL SUBSCRIPTION UNDER THIS AGREEMENT WILL AUTOMATICALLY RENEW AFTER THE INITIAL SUBSCRIPTION TERM ("Renewal Date") AT THE THEN-CURRENT FEES UNLESS THE CUSTOMER CANCELS THIS AGREEMENT IN ACCORDANCE WITH THE CANCELLATION TERMS SET FORTH IN SECTION 12. CUSTOMER AUTHORIZES US TO AUTOMATICALLY CHARGE CUSTOMER FOR THE FEES ON OR AFTER THE RENEWAL DATE UNLESS THE SUBSCRIPTION HAS BEEN TERMINATED OR CANCELLED IN ACCORDANCE WITH SECTION 12 OF THIS AGREEMENT. IF CUSTOMER WISHES TO REDUCE THE NUMBER OF AUTHORIZED USERS, IT MUST DO SO PRIOR TO THE RENEWAL DATE IN ORDER TO AVOID BEING CHARGED THE APPLICABLE FEES ON THE RENEWAL DATE.
(f) Method of Payment. We accept check, Wire, ACH, ACH Pull Request and credit card Visa/MasterCard/American Express/Discovery for all purchases. You represent and warrant that (i) the credit card information you supply to us is true, correct, and complete, (ii) you are duly authorized to use such credit card for the purchase, (iii) charges incurred by you will be honored by your credit card company, and (iv) you will pay charges incurred by you at the posted prices, including all applicable taxes, if any. Customer is responsible for providing complete and accurate billing information to us. If such Fees are paid by credit card or other electronic means, Customer authorizes us to charge such Fees using Customer's selected payment method. Payment obligations are non-cancelable, and Fees paid are non-refundable unless otherwise expressly provided for herein.
6. Confidential Information.
From time to time during the term, Provider and Customer may disclose or make available to the other party information about its business affairs, products, confidential intellectual property, trade secrets, third-party confidential information, and other sensitive or proprietary information, whether orally or in written, electronic, or other form or media, and whether or not marked, designated, or otherwise identified as "confidential" at the time of disclosure (collectively, "Confidential Information"). Confidential Information does not include information that, at the time of disclosure is: (a) in the public domain; (b) known to the receiving party; (c) rightfully obtained by the receiving party on a non-confidential basis from a third party; or (d) independently developed by the receiving party. The receiving party shall not disclose the disclosing party's Confidential Information to any person or entity, except to the receiving party's employees who have a need to know the Confidential Information for the receiving party to exercise its rights or perform its obligations hereunder and who are required to protect the Confidential Information in a manner no less stringent than required under this Agreement. Notwithstanding the foregoing, each party may disclose Confidential Information to the limited extent required (i) to comply with the order of a court or other governmental body, or as otherwise necessary to comply with applicable law, provided that the party making the disclosure pursuant to the order shall first have given written notice to the other party and made a reasonable effort to obtain a protective order; or (ii) to establish a party's rights under this Agreement, including to make required court filings. Each party's obligations of non-disclosure with regard to Confidential Information are effective as of the date such Confidential Information is first disclosed to the receiving party and will expire five years thereafter; provided, however, with respect to any Confidential Information that constitutes a trade secret (as determined under applicable law), such obligations of non-disclosure will survive the termination or expiration of this Agreement for as long as such Confidential Information remains subject to trade secret protection under applicable law.
7. Privacy and Data Security.
(a) Provider complies with its privacy policy, available at /privacy-policy/ ("Privacy Policy"), in providing the Cloud Services. The Privacy Policy is subject to change as described therein. By accessing, using, and providing information to or through the Cloud Services, you acknowledge that you have reviewed and accepted our Privacy Policy, and you consent to all actions taken by us with respect to your information in compliance with the then-current version of our Privacy Policy.
(b) Provider will: (i) be responsible for any unauthorized creation, collection, receipt, transmission, access, storage, disposal, use, or disclosure of Personal Information under its control or in its possession; (ii) not disclose Personal Information to any person other than its Authorized Persons without Customer's prior written consent unless required by applicable law, in which case, Provider will use reasonable efforts and to the extent permitted by applicable law notify Customer before such disclosure or as soon thereafter as reasonably possible; and (iii) use and disclose Personal Information only for the purposes for which Customer provides the Personal Information, or access to it, pursuant to the terms and conditions of this Agreement, and not use or otherwise disclose or make available Personal Information for Provider's own purposes without Customer's prior written consent. Provider may aggregate, de-identify, or anonymize Personal Information, and use such aggregated, de-identified, or anonymized data, which shall no longer be considered Personal Information, for its own business purposes to the extent permitted by applicable law.
(c) Customer will: (i) comply with the terms and conditions set forth in this Agreement; (ii) be responsible for any unauthorized creation, collection, receipt, transmission, access, storage, disposal, use, or disclosure of Personal Information under its control or in its possession; (iii) comply with any applicable laws and regulations and use only secure methods, according to accepted industry standards, when transferring or otherwise making available Personal Information to Provider; and (iv) provide written notice to Provider if any information Customer provides to Provider under this Agreement contains Personal Information. Provider will not be responsible for determining on its own that any information Customer provides under this Agreement qualifies as Personal Information.
(d) Provider will comply with applicable laws and regulations in its creation, collection, receipt, access, use, storage, disposal, and disclosure of Personal Information. Provider will employ reasonable security measures to protect Personal Information in accordance with accepted industry standards (including ISO/IEC 27001 and ISO/IEC 27002, the National Institute of Standards and Technology (NIST) Cybersecurity Framework, or other applicable industry standards for information security).
(e) Provider maintains a cyber incident breach response plan in accordance with accepted industry standards and will implement the procedures required under such plan on the occurrence of a Security Incident. Provider will notify Customer of a Security Incident as soon as reasonably practicable after Provider becomes aware of it. Subject to applicable law, Provider agrees that it will not inform any third party of any Security Incident without Customer's prior consent, other than to inform a complainant that the matter has been forwarded to Customer's legal counsel.
8. Intellectual Property Ownership; Feedback.
As between you and us, (a) we own all right, title, and interest, including all intellectual property rights, in and to the Cloud Services, and any deliverables, products or other functions under this Agreement (which in no event are to be construed or considered "works-made-for-hire"), and (b) you own all right, title, and interest, including all intellectual property rights, in and to Customer Data. If you or any of your employees, contractors, or agents sends or transmits any communications or materials to us by mail, email, telephone, or otherwise, suggesting or recommending changes to the Cloud Services, including without limitation, new features or functionality relating thereto, or any comments, questions, suggestions, or the like ("Feedback"), we are free to use such Feedback irrespective of any other obligation or limitation between you and us governing such Feedback. All Feedback is and will be treated as non-confidential. You hereby assign to us on your behalf, and shall cause your employees, contractors, and agents to assign, all right, title, and interest in, and we are free to use, without any attribution or compensation to you or any third party, any ideas, know-how, concepts, techniques, or other intellectual property rights contained in the Feedback, for any purpose whatsoever, although we are not required to use any Feedback.
9. Limited Warranty and Warranty Disclaimer.
(a) Provider warrants that it provides Cloud Services using a commercially reasonable level of care and skill. THE FOREGOING WARRANTY DOES NOT APPLY, AND PROVIDER STRICTLY DISCLAIMS ALL WARRANTIES, WITH RESPECT TO ANY THIRD-PARTY PRODUCTS.
(b) Customer Warranty. You warrant that: (i) you own all right, title, and interest, including all intellectual property rights, or have obtained all licenses or written consents and authorizations, in and to Customer Data; (ii) the execution, delivery, and performance of this Agreement by you will not violate, conflict with, require consent under, or result in any breach or default under any applicable law or any of the provisions of any contract or agreement to which Customer is a party or to which any of Customer's material assets are bound; and (iii) both the Customer Data and your use of the Cloud Services are in compliance with our Terms of Use.
(c) EXCEPT FOR THE LIMITED WARRANTY SET FORTH IN SECTION 9(a), THE CLOUD SERVICES ARE PROVIDED "AS IS" AND PROVIDER SPECIFICALLY DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE. PROVIDER SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT, AND ALL WARRANTIES ARISING FROM COURSE OF DEALING, USAGE, OR TRADE PRACTICE. PROVIDER MAKES NO WARRANTY OF ANY KIND THAT THE CLOUD SERVICES, OR ANY PRODUCTS OR RESULTS OF THE USE THEREOF, WILL MEET YOUR OR ANY OTHER PERSON'S OR ENTITY'S REQUIREMENTS, OPERATE WITHOUT INTERRUPTION, ACHIEVE ANY INTENDED RESULT, BE COMPATIBLE OR WORK WITH ANY OF YOUR OR ANY THIRD PARTY'S SOFTWARE, SYSTEM, OR OTHER SERVICES, OR BE SECURE, ACCURATE, COMPLETE, FREE OF HARMFUL CODE, OR ERROR-FREE, OR THAT ANY ERRORS OR DEFECTS CAN OR WILL BE CORRECTED.
10. Insurance.
(a) Customer shall, at Customer's sole expense, procure, maintain, and keep in full force and effect at all times during the Term of this Agreement, commercially reasonable levels of insurance.
(b) Provider shall, at Provider's sole expense, procure, maintain, and keep in full force and effect at all times during the Term of this Agreement, commercially reasonable levels of insurance.
(i) Workers' Compensation - $500,000
(ii) Employer's Liability - $500,000
(iii) Commercial General Liability - $2,000,000
(iv) Commercial Automobile Liability - $1,000,000
(v) Professional Tech Liability/Errors & Omissions - $2,000,000
(vi) Cyber Liability/Risk - $500,000
11. Indemnification.
(a) Provider Indemnification.
(i) Provider shall indemnify, defend, and hold Customer harmless from and against any and all losses, damages, liabilities, deficiencies, claims, actions, judgments, settlements, interest, awards, penalties, fines, costs, or expenses of whatever kind, including reasonable attorneys' fees ("Losses"), incurred by Customer resulting from any third-party claim, suit, action, or proceeding ("Third-Party Claim") that the Cloud Services, or any use of the Cloud Services in accordance with this Agreement, infringes or misappropriates such third party's US intellectual property rights or trade secrets, provided that Customer promptly notifies Provider in writing of the Third-Party Claim, cooperates with Provider, and allows Provider sole authority to control the defense and settlement of such Third-Party Claim.
(ii) If such a Third-Party Claim is made or Provider reasonably anticipates such a Third-Party Claim will be made, Customer agrees to permit Provider, at Provider's sole discretion, to (A) modify or replace the Cloud Services, or component or part thereof, to make it non-infringing, or (B) obtain the right for Customer to continue use. If Provider determines that neither alternative is reasonably available, Provider may terminate this Agreement, in its entirety or with respect to the affected component or part, effective immediately on written notice to Customer. This Section 10(a)(ii) sets forth your sole remedies and our sole liability and obligation for any actual, threatened, or alleged Third-Party Claims that the Cloud Services infringe, misappropriate, or otherwise violate any intellectual property rights of any third party.
(iii) This Section 10(a) will not apply to the extent that any such Third-Party Claim arises from: (A) use of the Cloud Services in combination with data, software, hardware, equipment, or technology not provided by Provided or authorized by Provider (including any modifications to the Cloud Services not made by Provider); (B) use of the Cloud Services in combination with, or in violation of, any of the prohibited software, hardware, equipment, technology, people, locations, or restrictions set forth in the applicable Order; or (C) Customer Data or Third-Party Products.
(b) Customer Indemnification.
Customer shall indemnify, hold harmless, and, at Provider's option, defend Provider and its affiliates and each of their officers, directors, employees, agents, affiliates, successors, and assigns from and against any and all Losses arising from or relating to any Third-Party Claim (i) that the Customer Data, or any use of the Customer Data in accordance with this Agreement, infringes, misappropriates, or otherwise violates such third-party's intellectual property, privacy or other rights, or any applicable law; (ii) related to Customer's or any Authorized User's agreement, whether oral or written, with any governmental authority, utility provider, resident, tenant, or other third party; (iii) that Provider's performance of its obligations hereunder constitutes, or will constitute a breach or default under any other agreement to which Customer or its Authorized Users is a party or by which it is bound; or (iv) based on Customer's or any Authorized User's fraud, negligence, willful misconduct, or use of the Cloud Services in a manner not authorized by this Agreement (including any modifications to the Cloud Services not made by Provider); provided that Customer may not settle any Third-Party Claim against Provider unless Provider consents to such settlement, and further provided that Provider will have the right, at its option, to defend itself against any such Third-Party Claim or to participate in the defense thereof by counsel of its own choice.
12. Limitations of Liability.
(a) IN NO EVENT WILL EITHER PARTY BE LIABLE UNDER OR IN CONNECTION WITH THIS AGREEMENT UNDER ANY LEGAL OR EQUITABLE THEORY, INCLUDING BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR OTHERWISE, FOR ANY CONSEQUENTIAL, INCIDENTAL, INDIRECT, EXEMPLARY, SPECIAL, ENHANCED, OR PUNITIVE DAMAGES (INCLUDING INCREASED COSTS, DIMINUTION IN VALUE, LOST BUSINESS, LOST REVENUES OR PROFITS, LOSS OF GOODWILL OR REPUTATION, BUSINESS INTERRUPTION OR DELAY, RECOVERY OF ANY DATA, BREACH OF DATA OR SYSTEM SECURITY, COST OF REPLACEMENT GOODS OR SERVICES), IN EACH CASE REGARDLESS OF WHETHER SUCH PARTY WAS ADVISED OF THE POSSIBILITY OF SUCH LOSSES OR DAMAGES OR SUCH LOSSES OR DAMAGES WERE OTHERWISE FORESEEABLE.
(b) IN NO EVENT WILL PROVIDER'S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT UNDER ANY LEGAL OR EQUITABLE THEORY, INCLUDING BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, OR OTHERWISE EXCEED THE TOTAL AMOUNTS PAID OR PAYABLE TO PROVIDER UNDER THIS AGREEMENT IN THE TWELVE (12) MONTH PERIOD PRECEDING THE EVENT GIVING RISE TO THE CLAIM.
(c) THE EXCLUSIONS AND LIMITATIONS SET FORTH ABOVE IN SECTIONS 11(a) AND SECTIONS 11(b) SHALL NOT APPLY WITH RESPECT TO EACH PARTY'S INDEMNIFICATION OBLIGATIONS UNDER SECTION 10 AND A PARTY'S GROSS NEGLIGENCE OR WILLFUL MISCONDUCT.
13. Term and Termination.
(a) Term. The term of this Agreement begins on the Effective Date and continues under the term of Customer's Order or until sooner terminated as provided herein.
(b) Auto-Renewal Term.
(i) CLOUD SERVICES THAT ARE SPECIFIED TO AUTOMATICALLY RENEW WILL RENEW FOR ADDITIONAL SUCCESSIVE TERM(S), IN EACH CASE AS SPECIFIED IN CUSTOMER'S ORDER, UNLESS EARLIER TERMINATED PURSUANT TO THIS AGREEMENT'S EXPRESS PROVISIONS OR EITHER PARTY GIVES THE OTHER PARTY WRITTEN NOTICE OF NON-RENEWAL AT LEAST SIXTY (60) DAYS PRIOR TO THE EXPIRATION OF THE THEN- CURRENT TERM
(ii) IF THE TERM IS RENEWED FOR ANY RENEWAL TERMS, THE TERMS AND CONDITIONS OF THIS AGREEMENT DURING SUCH RENEWAL TERM SHALL BE THE SAME AS THE TERMS AND CONDITIONS IN EFFECT IMMEDIATELY PRIOR TO SUCH RENEWAL, SUBJECT TO ANY CHANGE IN THE FEES PAYABLE HEREUNDER BY CUSTOMER DURING THE APPLICABLE RENEWAL TERM, WHICH ARE COMMUNICATED TO CUSTOMER (TOGETHER WITH ANY ADDITIONAL CONTRACTUAL TERMS TO BE APPLIED TO THE APPLICABLE RENEWAL TERM, IF ANY) PRIOR TO THE START OF THE APPLICABLE RENEWAL TERM.
(c) Termination.
In addition to any other express termination right set forth in this Agreement:
(i) Provider may terminate this Agreement immediately upon notice to Customer if such Service Suspension is not resolved or is incapable of being resolved to Provider's reasonable satisfaction.
(ii) Subject to the payment of the applicable Fees, Customer may terminate this Agreement, in whole or in part (including any particular Order), at any time for convenience and without cause, upon sixty (60) days prior written notice to Provider. As consideration for the right to terminate this Agreement under this Section 12(c)(ii), Customer shall pay to Provider a termination fee in an amount equal to seventy-five percent (75%) of the remaining Fees that would be due and payable by Customer to Provider for the remainder of the term ("Termination Fee"). The parties intend the Termination Fee to be liquidated damages constituting compensation, and not a penalty. The parties acknowledge and agree that damages resulting from termination pursuant to this Section would be impossible or very difficult to accurately estimate, and that the Termination Fee is a reasonable estimate of the anticipated or actual harm that may arise from such termination.
(iii) Either party may terminate this Agreement, effective on written notice to the other party, if the other party materially breaches this Agreement, and such breach: (A) is incapable of cure; or (B) being capable of cure, remains uncured thirty (30) days after the non-breaching party provides the breaching party with written notice of such breach.
(iv) Either party may terminate this Agreement, effective immediately upon written notice to the other party, if the other party: (A) becomes insolvent or is generally unable to pay, or fails to pay, its debts as they become due; (B) files, or has filed against it, a petition for voluntary or involuntary bankruptcy or otherwise becomes subject, voluntarily or involuntarily, to any proceeding under any domestic or foreign bankruptcy or insolvency law; (C) makes or seeks to make a general assignment for the benefit of its creditors; or (D) applies for or has appointed a receiver, trustee, custodian, or similar agent appointed by order of any court of competent jurisdiction to take charge of or sell any material portion of its property or business. For the avoidance of doubt, in the event of termination for 13(c)(iv)(d), section 13(c)(ii)(d) "Termination Fee" would still apply on payment and cancellation.
(d) Effect of Termination. Upon termination of this Agreement, Customer shall immediately discontinue use of the Provider IP. No expiration or termination of this Agreement will entitle Customer to any refund or affect Customer's obligation to pay all Fees that (i) have already accrued hereunder prior to the date of expiration or termination; (ii) come into effect due to the expiration or termination of this Agreement; and (iii) otherwise survive the expiration or termination of this Agreement.
(e) Survival. This Section 12(e), Sections 5, 6, 11, 14, 15, 16, 17, and 18, and any right, obligation, or required performance of the parties in this Agreement which, by its express terms or nature and context is intended to survive termination or expiration of this Agreement, will survive any such termination or expiration.
14. Amendments.
This Agreement may be amended only by an agreement in writing signed by each party hereto. No waiver by any party of any of the provisions hereof shall be effective unless explicitly set forth in writing and signed by the party so waiving. Except as otherwise set forth in this Agreement, no failure to exercise, or delay in exercising, any rights, remedy, power, or privilege arising from this Agreement shall operate or be construed as a waiver thereof; nor shall any single or partial exercise of any right, remedy, power, or privilege hereunder preclude any other or further exercise thereof or the exercise of any other right, remedy, power, or privilege. Notwithstanding the foregoing, you acknowledge and agree that we have the right, in our sole discretion, to modify this Agreement from time to time, to improve the integrity, quality, security, functionality or other aspects of the Cloud Services. You will be notified of modifications through direct email communication from us if we reasonably believe that such changes may result in a material reduction in quality or functionality of the Cloud Services. You are responsible for reviewing and becoming familiar with any such modifications. Your continued use of the Cloud Services after the effective date of the modifications will be deemed acceptance of the modified terms.
15. Export Regulation.
The Cloud Services utilize software and technology that may be subject to US export control laws, including the US Export Administration Act and its associated regulations. You shall not, directly or indirectly, export, re-export, or release the Cloud Services or the software or technology included in the Cloud Services to, or make the Cloud Services or the software or technology included in the Cloud Services accessible from, any jurisdiction or country to which export, re-export, or release is prohibited by law, regulation, or rule. You shall comply with all applicable federal laws, regulations, and rules, and complete all required undertakings (including obtaining any necessary export license or other governmental approval), prior to exporting, re-exporting, releasing, or otherwise making the Cloud Services or the software or technology included in the Cloud Services available outside the US.
16. US Government Rights.
Each of the software components that constitute the Cloud Services and the Documentation is a "commercial product" as that term is defined at 48 C.F.R. § 2.101, consisting of "commercial computer software" and "commercial computer software documentation" as such terms are used in 48 C.F.R. § 12.212. Accordingly, if you are an agency of the US Government or any contractor therefore, you receive only those rights with respect to the Cloud Services and Documentation as are granted to all other end users, in accordance with (a) 48 C.F.R. § 227.7201 through 48 C.F.R. § 227.7204, with respect to the Department of Defense and their contractors, or (b) 48 C.F.R. § 12.212, with respect to all other US Government customers and their contractors.
17. Governing Law and Jurisdiction.
This agreement is governed by and construed in accordance with the internal laws of the State of Texas without giving effect to any choice or conflict of law provision or rule that would require or permit the application of the laws of any jurisdiction other than those of the State of Texas. Except as otherwise set forth herein, any legal suit, action, or proceeding arising out of or related to this agreement or the rights granted hereunder will be instituted exclusively in the federal courts of the United States or the courts of the State of Texas, in each case located in Dallas County, and each party irrevocably submits to the exclusive jurisdiction of such courts in any such suit, action, or proceeding.
18. Force Majeure.
In no event shall Provider be liable to Customer, or be deemed to have breached this Agreement, for any failure or delay in performing its obligations under this Agreement, if and to the extent such failure or delay is caused by any circumstances beyond Provider's reasonable control, including but not limited to acts of God, flood, fire, earthquake, epidemic, pandemic, explosion, war, terrorism, invasion, riot or other civil unrest, strikes, labor stoppages or slowdowns or other industrial disturbances, or passage of law or any action taken by a governmental or public authority, including imposing an embargo.
19. Cumulative Remedy.
All rights and remedies provided in this Agreement are cumulative and not exclusive, and the exercise by either party of any right or remedy does not preclude the exercise of any other rights or remedies that may now or subsequently be available at law, in equity, by statute, in any other agreement between the parties, or otherwise. Despite the previous sentence, the parties intend that Customer's right in Section 10(a)(ii) is Customer's exclusive remedy for the Provider's failure to perform.
20. Publicity.
You acknowledge and agree that we may include Customer's name and logo in our online customer list and in print and electronic marketing materials.
21. Relationship of the Parties.
You and Provider shall be independent contractors with respect to all services provided under this Agreement. This Agreement does not create a partnership, franchise, joint venture, agency, fiduciary, or employment relationship between you and us. There are no third-party beneficiaries to this Agreement. Without limiting this Section, Customer's Authorized Users are not third-party beneficiaries to Customer's rights under this Agreement.
22. Construction.
For purposes of this Agreement, (a) the words "include," "includes," and "including" shall be deemed to be followed by the words "without limitation"; (b) the word "or" is not exclusive; and (c) the words "herein," "hereof," "hereby," "hereto," and "hereunder" refer to this Agreement as a whole. Unless the context otherwise requires, references herein: (x) to Sections, Schedules, Exhibits, and Order refer to the Sections of, and Schedules, Exhibits, and Order attached to this Agreement; (y) to an agreement, instrument, or other document means such agreement, instrument, or other document as amended, supplemented, and modified from time to time to the extent permitted by the provisions thereof and (z) to a statute means such statute as amended from time to time and includes any successor legislation thereto and any regulations promulgated thereunder. This Agreement shall be construed without regard to any presumption or rule requiring construction or interpretation against the party drafting an instrument or causing any instrument to be drafted. The Schedules, Exhibits, and Order referred to herein shall be construed with, and as an integral part of, this Agreement to the same extent as if they were set forth verbatim herein.
23. Entire Agreement.
This Agreement, together with all Schedules, Exhibits, and Orders and any other documents incorporated herein by reference, constitutes the entire agreement and understanding between the parties hereto with respect to the subject matter hereof and supersedes all prior and contemporaneous understandings, agreements, representations, and warranties, both written and oral, with respect to such subject matter. In the event of any conflict between the terms and provisions of this Agreement and those of any Schedule, Exhibit or Order, the following order of precedence shall govern: (a) first, this Agreement, exclusive of its Exhibits and Schedules; (b) second, the Order; and (c) third, any Exhibits and Schedules to this Agreement.
24. Miscellaneous.
Any notices to us must be sent to our corporate headquarters address available on the Customer Order Form and must be delivered either in person, by certified or registered mail, return receipt requested and postage prepaid, or by recognized overnight courier service, and are deemed given upon receipt by us. Notwithstanding the foregoing, you hereby consent to receiving electronic communications from us. These electronic communications may include notices about applicable fees and charges, transactional information, and other information concerning or related to the Cloud Services. You agree that any notices, agreements, disclosures, or other communications that we send to you electronically will satisfy any legal communication requirements, including that such communications be in writing. The invalidity, illegality, or unenforceability of any provision herein does not affect any other provision herein or the validity, legality, or enforceability of such provision in any other jurisdiction. Any failure to act by us with respect to a breach of this Agreement by you or others does not constitute a waiver and will not limit our rights with respect to such breach or any subsequent breaches. This Agreement is personal to you and may not be assigned or transferred for any reason whatsoever without our prior written consent, other than an assignment or transfer (a) in connection with a sale of substantially all of your assets, or (b) to a successor in interest of your managed property. Any action or conduct in violation of the foregoing will be void and without effect. We expressly reserve the right to assign this Agreement and to delegate any of its obligations hereunder.